Constitution The Galloway Preservation Society
Galloway Preservation Society SCO 21787 Constitution 1. The Society shall be called the Galloway Preservation Society. 2. The Galloway Preservation Society is a non-profit voluntary Society, which aims to: - Stimulate public interest and participation in the care for the beauty, history and character of Galloway. - Encourage the preservation, development and improvement of features of general public amenity or historical interest.                                                                                                                                                                                                                                                                                                                                   - Encourage high standards of architecture and town and country planning in Galloway. 3. Membership shall be open to all who are interested in the aims of the Society.  Membership will lapse if the subscription is unpaid 3 months after it is due. Annual Subscriptions shall be payable to the Treasurer on the first day of January in the year in respect of which it is due.  Subscriptions can be varied at the discretion of the Executive Committee and approved at the AGM. The Financial and Business Year of the Society shall begin on 1 January. 4. Meetings - Annual General Meeting The Annual General Meeting, called by the Secretary, will be held annually in April to receive a report of the Society’s activities during the previous year by the Chairman (in absentia the Vice-chairman or a member of the outgoing Executive Committee), to consider the annual accounts and appoint an independent examiner and to elect the Executive Committee.  A minimum of 15 members shall constitute a quorum.  If there are an equal number of votes either for or against any resolution the Chairman shall be entitled to a casting vote. - Extraordinary General Meeting An Extraordinary General Meeting shall be called by the Secretary within two months of a request being submitted in writing to the Chairman stating the reason for such a request and signed by not less than eight members.  A minimum of fifteen members shall constitute a quorum.  If there are an equal number of votes either for or against any resolution the Chairman shall be entitled to a casting vote. 5. Executive Committee - The Executive Committee, which shall be elected annually, shall be responsible for running the affairs of the Society and may take decisions on its behalf.  It shall be empowered to set up, where and when required, sub-committees with powers of co-option to investigate and report on any particular matter which comes within the scope of the Society’s work.  A quorum for meetings of the Executive Committee shall consist of five members. - Office Bearers Nominations for the election of Office Bearers of the Society shall be made at or before the Annual General Meeting.  Such nominations shall be in writing supported by a seconder and the consent of the proposed nominee must first be obtained.  The election of Office Bearers shall be completed prior to the election of further Committee members. The Office Bearers of the Society shall consist of: Chairman Vice-Chairman Secretary Treasurer All of whom shall relinquish their office every year and shall be eligible for re-election at the Annual General Meeting of the Society.   - Committee Members The Executive Committee shall consist of the Office Bearers and a maximum of 6 other members.  Nominations for the election of Members to the Executive Committee shall be made at or before the Annual General Meeting.  They must be in writing supported by a seconder and the consent of the proposed nominee must be obtained.  Members, like the Office Bearers, shall relinquish their office every year and shall be eligible for re-election for a further period. - President(s) and Vice-President(s) Presidents and Vice-Presidents will be appointed as desired and they may attend meetings of the Executive Committee, but may not vote at such meetings. 6. Declaration of Interest It shall be the duty of every Office Bearer and Member of the Executive Committee or of any sub-committee who is in any way directly or indirectly interested financially or professionally in any item discussed at any Committee meeting at which he or she is present to declare such interest and he or she shall not discuss such item (except by invitation of the Chairman) or vote thereon. 7. Finances - A bank account in the name of the Society shall be kept.  There should be a minimum of two authorized signatories who are not connected, as per the definition of “connected” within the Charities & Trustee Investment (Scotland) Act 2005.    - A statement of account shall be made up to 31 December in each year and shall be examined by the independent examiner. 8. Membership Roll A member of the Executive Committee shall keep the official Roll of Members. 9. Constitution The Constitution of the Society shall only be altered with the consent of the members either (a) at a General Meeting or (b) at an Extraordinary General Meeting called for that purpose within two months of notice of such alterations being given in writing to the Secretary. 10. Winding Up Clause In the event of the winding up of the Society the disposal of available funds of the Society after payment of debts shall be decided by the Executive Committee. This constitution was adopted at the Annual General Meeting of the Galloway Preservation Society on 14 April 2012. Chairman …………………………………   Treasurer ………………………………… Secretary …………………………………